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Status of Issues in Governance 2012-2013

                   Issue/Charge

      Committee        

Status* and Link to Policy Text

Academic Dismissal Policy
Blake memo
CAP Step 1
Academic IntegrityAd hoc committee report

Recommedation for review

Follow-up charge

CAP

Step 2

Attendance/Absence Policy CAP Step 1
Change of Nomenclature from M/S/T to iSTEMSchreiner Memo CAP Approved
Course Withdrawal PolicyRifkin LetterPreliminary Recommendation CAP Step 2
Designation change from BS to BSES for Engineering Science
CAP Approved
Off-Campus, Faculty-Led ProgramsIEPC memo CAP Step 3
Repeating Courses

CAP

Step 2

Restructuring Art CurriculumRequest from School of Arts and Communications CAP Approved
Retaining Student Materials CAP Step 1

Student Feedback on Teaching

CAP

Step 2

Undergraduate Scheduling Grid CAP Rejected
Academic SpeechMemo from Faculty Senate CFA Determination by CFA that no new policy is needed
Faculty Behavior CFA Step 1

Faculty Reassigned Time

Interim Report on Administrative Reassigned Time

Report of 2006 Ad Hoc Committee on Department Chair and Program Leaders

Interim Report on Administrative Reassigned Time

CFA

Step 1

Five-Year review of tenured faculty

CFA

Recommended to Provost

Handling applications submitted by SOSA and Sabbatical committee members

CFA

Approved (SOSA)

Approved (Sabbatical)

Modified Faculty Duties

Norvell memo

CFA

Approved

Recording Lectures

CFA

Step 1

Review of Reappointment and Promotion Document

Memo from Faculty Senate

CFA

Step 1

Academic Calendar

CPP

Step 1

Alcohol and Other Drug Policy

CSCC

Step 1

Student Rights and Freedoms

CSCC

Step 1

Student Travel Policy

CSCC

Step 2

Graduate Comprehensive Exams

GPC

Step 1

Graduate Non-Enrollment Status

GPC

Step 3

Policy Framework

Steering

Approved

Grade Appeals

CFA, CAP

Step 1

Graduate Polices

Memo from GPC

GPC/CAP

Approved

Graduate Student Conduct

GPC/CSCC

Approved

Use of FSP Courses for Meeting Liberal Learning Domains

CAP

Step 1

Undergraduate Certificate Programs

Proposed Student Leadership Program

CAP, CSCC

Step 2

Blended and Compressed Format Courses

Memo from Interim Provost

CAP

Step 1

Child Protection

Protection of Children Policy Interim

CSCC

Step 1

Student Feedback Form in Special Circumstances

CFA

Step 1

Schedule Grid

CAP/CPP

Charge returned

IEPC Role

Memo from Interim Provost

Steering

Step 3

CPP Name Change to CSPP (Committee on Strategic Planning and Priorities)

Request From CPP

Steering

Approved

Honors Program Admission Standards

CAP

Step 1

Delay of Reappointment Evaluation due to FMLA events CFA Step 3

Last Updated: September 18, 2013


Step #1 — Identifying and reporting the problem:  When a Standing Committee or Program Council receives a charge from the Steering Committee, the issue will be communicated to the campus community by posting to the Governance website (http://academicaffairs.pages.tcnj.edu/college-governance).  The charge should be set out clearly and should indicate the difficulties or uncertainties that need to be addressed through new or revised policy, procedure, or program.  The charge should be broadly stated and should include a context such as existing policy or practice. Charges may include solution parameters but should not recommend any specific solutions.  Clearly stated charges will lead to better recommendations.

 Step #2 — Preparing a preliminary recommendation:  Once the campus community has received the charge, committees can begin to collect data needed to make a preliminary recommendation.  Committees should receive input from affected individuals and all relevant stakeholder groups prior to making a preliminary recommendation.  For issues that have broad implications or that affect a large number of individuals, initial testimony should be solicited from the campus community at large.  For some issues, sufficient initial testimony may come from input through committee membership or solicitation from targeted constituent groups. When, in the best judgment of the committee, adequate clarity of the principles contributing to the problem are known, a preliminary recommendation should be drafted and disseminated to the campus community through regular updates and the Governance website.  At this point, committees typically receive input or testimony through committee membership, formal testimony, and open comment from affected individuals and all stakeholder groups.  Committees must be proactive in inviting stakeholder groups (including Student Government, Staff Senate and Faculty Senate) to provide formal testimony. In cases where testimony results in significant and substantive changes to the preliminary recommendation, the new recommendation will be considered to be in step #2.

 

Step #3 — Making a Final Recommendation:  Committees must use sound judgment to give the campus adequate time to review the preliminary recommendation before making their final recommendation.  Again, committees are expected to be proactive in soliciting feedback on the preliminary recommendation.  If a full calendar year has passed since the formal announcement of the preliminary recommendation, the committee must resubmit a preliminary recommendation to the campus community.  When, in the best judgment of the committee, the campus community has responded to the proposed resolution of the issue, the committee shall send its final recommendation (with documentation) to the Steering Committee. That final recommendation should include a suggested implementation date.  Accompanying the final recommendation shall be a report of how testimony was gathered, the nature of that testimony, and how the Committee responded to that testimony, including a description of how the preliminary recommendation evolved as a result of testimony.

 Testimony: The presenting of testimony, prior to both the preliminary and final recommendations, is central to the concept of shared governance.  All stakeholder groups will have an opportunity to provide input into governance issues through direct membership as well as invited testimony.  Individuals appointed or elected to the governance system are expected to take a broad institutional perspective relative to issues being considered.  In contrast, invited testimony will reflect the stakeholder perspective on the issue being considered.  Committees are expected to be proactive in inviting stakeholder groups to provide testimony at both steps # 2 and #3 of the process.  Committees need to identify stakeholder groups that are interested in each particular issue and invite their testimony at scheduled Committee meetings or hearings.  Committees should report in their transmittal memos which groups were targeted as stakeholders, how testimony was invited, the form of the testimony (written, oral, etc.), and the substantive content of the testimony.

The Steering Committee determines that the three-step process was followed conscientiously and then forwards the final recommendation to the Office of the Provost for consideration.  When appropriate, the Provost will submit the final recommendation to the President for discussion at the Cabinet and review by the appropriate Cabinet officer. The Office of the Provost must notify the Steering Committee when a recommendation is accepted.  A repository of official policy documents is maintained in the Office of the Provost and made available on the TCNJ website.

In addition to issues that require the full 3-step process of review, standing committees also may address issues that are considered part of their regular business and are not subjected to the full 3-step process.  Such issues will be clearly indicated by the charge from the Steering  Committee.  To ensure appropriate transparency, these issues will included on the Steering website, and announced to the community via the same channels through which other issues are reported.

 

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