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Status of Issues in Governance 2009-2010

Status of Issues in Governance 2009-2010

 Issue/Charge

Committee        

Status* and Link to Policy Text

Student travel policy

Reactivated from 2004-2005

CSCC

Step 2

Advising Feedback

Continued from 2007-08

CAP

Referred to Advising and Student Support Planning Council

Student Feedback on Teaching

CAP

Step 1

Review of class schedule grid

Continued  from 2007-8

CAP

Step 3

Five-Year review of tenured faculty

Continued from 2007-08

CFA

Step 3

Involuntary Withdrawal for Health or Safety Reasons

Review of previously approved policy

CSCC

Approved

New Course Approval Process

CAP

Approved

Syllabi

CAP

Approved

Academic Load (student overload)

CAP

Step 1

Modifications/Clarifications to the Reappointment, Tenure, and Promotion Document

Includes Interdisciplinary standards, incomplete materials, etc.

Declined and appealed reappointments and promotions

CFA

Cover memo on interdisciplinary standards

Cover memo on revised document

Approved

Notes from open forum

Types of Majors

CAP

Step 3

Interdisciplinary Standards (for reappointment, tenure, and promotion)

CFA

Approved

Notes from open forum

Chinese Minor

CAP

Approved

Business and Society Minor

CAP

Approved

Counselor Education Program Changes

Proposal

CAP

Approved

Graduate Certificate in Women’s and Gender Studies

Proposal

CPP

Step 3

Transmittal Memo

Maximum number of transfer credits in Engineering

Request from School of Engineering

CAP

Approved

Honor Code

CPP

Step 1

Faculty Office Hours

CFA

Step 3

Mid-Semester Grades/Evaluations

CAP

Step 2

Mid-Semester Grades/Evaluations

CAP

Step 1

Public Health Minor

CAP

Approved

Handling applications submitted by SOSA and Sabbatical Committee members

CFA

Step 2

 Graduate Comprehensive Exams

GPC via CAP

Step 1

Disciplinary Standards

CFA

Step 3

Minor in Holocaust and Genocide Studies

CAP

Approved

Facilities Use Policy

CSCC

Step 1

Principles for prioritizing program closure

CPP

Step 3

Program Closures

a. Proposed program closures-School of Nursing, Health, and Exercise Science

b. Proposed program closure-School of Education

GPC/CAP

Step 3

Recommendation for Nursing/HES

Recommendation for School of Education

Conversion of engineering specialty to BS in biomedical engineering

CAP

Approved through governance.  Still requires Board of Trustees and State approval.

End of year committee reports:

CAP    CFA    CPP     CSCC

Last Updated: September 29, 2010


Step #1 — Identifying and reporting the problem:  When a Standing Committee receives an issue from the Steering Committee, the first responsibility is to clearly articulate and report the problem to the campus community through regular updates to the campus community and the Governance Web Page (http://academicaffairs.pages.tcnj.edu/college-governance/ ).  The problem may have been set out clearly in the charge received from the Steering Committee, or it may be necessary for the Standing Committee to frame a problem statement.  The problem statement should indicate the difficulties or uncertainties that need to be addressed through new or revised policy, procedure, or program.  The problem statement should be broadly stated and should include a context such as existing policy or practice.  Problem statements may include solution parameters but should not suggest any actual solutions.  Clearly stated problems will lead to better recommendations.

Step #2 — Preparing a preliminary recommendation:  Once the campus community has received the problem statement, committees can begin to collect data needed to make a recommendation.  Committees typically receive input through committee membership, formal testimony, and open comment from affected individuals and all stakeholder groups.  Committees must be proactive in inviting stakeholder groups (including Student Government Association, Staff Senate and Faculty Senate) to provide formal testimony prior to developing a preliminary recommendation.  When, in the best judgment of the committee, adequate clarity of the principles contributing to the problem are known, a preliminary recommendation should be drafted and disseminated to the campus community through regular updates and the Governance Web Page.

Step #3 — Making a Final Recommendation:  Committees must use sound judgment to give the campus adequate time to review the preliminary recommendation before making their final recommendation.  Again, committees are expected to be proactive in receiving feedback on the preliminary recommendation.  If a full calendar year has passed since the formal announcement of the preliminary recommendation, the committee must resubmit a preliminary recommendation to the campus community.  When, in the best judgment of the committee, the campus community has responded to the proposed resolution of the issue, the committee shall send their final recommendation (complete documentation) to the Steering Committee.

Testimony

The presenting of testimony is central to the concept of shared governance.  All stakeholder groups will have an opportunity to provide input into governance issues through direct membership as well as invited testimony.  Individuals appointed or elected to the governance system are expected to take a broad institutional perspective relative to issues being considered.  In contrast, invited testimony will reflect the stakeholder perspective on the issue being considered.  Committees are expected to be proactive in inviting stakeholder groups to provide testimony at both step # 2 and #3 of the process.  Committees need to identify stakeholder groups that are interested in each particular issue and invite their testimony at scheduled Committee meetings or hearings.  Committees should report in their minutes which groups were targeted as stakeholders, how testimony was invited, the form of the testimony (written, oral, etc.), and the substantive content of the testimony.

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