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Status of Issues in Governance 2008-2009

Status of Issues in Governance 2008-2009

Issue/Charge Committee         Status* and Link to Policy Text
Student travel policyReactivated from 2004-2005 CSCC

Step 2

Advising Feedback Continued from 2007-08 CAP Referred  to Advising and Student Support Planning Council
Student Feedback on Teaching CAP Step 1
Review of class schedule grid Continued  from 2007-8 CAP Step 3
Use of external review
(as follow up of 2007 Promotion and Reappointment Document)
CFA Approved

 

Use of grade distributions (as follow up of 2007 Promotion and Reappointment Document) CFA Approved
Five-Year review of tenured faculty Continued from 2007-08 CFA Step 3
Curricular and program change CAP Approved
Graduate Program Approval Process CAP Approved
Quantitative Criminology Minor CAP Approved

Revision of the Alcohol and Other Drugs Policy

         CSCC Approved 

Involuntary Withdrawal for Health or Safety Reasons

Review of previously approved policy

CSCC

Step 3

New Course Approval Process

CAP

Step 2

Center for Teaching and Learning

CPP

Approved

Peer Review of Teaching

clarification of earlier recommendation

CFA

Approved

       Syllabi CAP          Step 2
       Academic Load

(student overload)

CAP          Step 1

Modifications/Clarifications to the Reappointment, Tenure, and Promotion Document

CFA           Step 3

Change in Membership to Committee on Faculty Affairs (Adding Chair of Sabbatical Committee

CFA

Approved

Scheduling of Fall Break

CPP

Approved

Types of Majors

CAP

Step 1

Interdisciplinary Standards (for reappointment, tenure, and promotion)

CFA

Step 1

        Martin Luther King Day CPP/CSCC         Step 1:  CSCC Response
         B.A in Music CAP Approved by Board of TrusteeFinal Approval by N.J. Presidents’ Council (10/09)

End of year committee reports 

                                                                                                    CAP  CFA  CPP  CSCC

                                                                  

 Last Updated: August 18, 2009


 

*      Step #1 — Identifying and reporting the problem:  When a Standing Committee receives an issue from the Steering Committee, the first responsibility is to clearly articulate and report the problem to the campus community through regular updates to the campus community and the Governance Web Page (http://academicaffairs.pages.tcnj.edu/college-governance/ ).  The problem may have been set out clearly in the charge received from the Steering Committee, or it may be necessary for the Standing Committee to frame a problem statement.  The problem statement should indicate the difficulties or uncertainties that need to be addressed through new or revised policy, procedure, or program.  The problem statement should be broadly stated and should include a context such as existing policy or practice.  Problem statements may include solution parameters but should not suggest any actual solutions.  Clearly stated problems will lead to better recommendations.

Step #2 — Preparing a preliminary recommendation:  Once the campus community has received the problem statement, committees can begin to collect data needed to make a recommendation.  Committees typically receive input through committee membership, formal testimony, and open comment from affected individuals and all stakeholder groups.  Committees must be proactive in inviting stakeholder groups (including Student Government Association, Staff Senate and Faculty Senate) to provide formal testimony prior to developing a preliminary recommendation.  When, in the best judgment of the committee, adequate clarity of the principles contributing to the problem are known, a preliminary recommendation should be drafted and disseminated to the campus community through regular updates and the Governance Web Page.

Step #3 — Making a Final Recommendation:  Committees must use sound judgment to give the campus adequate time to review the preliminary recommendation before making their final recommendation.  Again, committees are expected to be proactive in receiving feedback on the preliminary recommendation.  If a full calendar year has passed since the formal announcement of the preliminary recommendation, the committee must resubmit a preliminary recommendation to the campus community.  When, in the best judgment of the committee, the campus community has responded to the proposed resolution of the issue, the committee shall send their final recommendation (complete documentation) to the Steering Committee.

Testimony

The presenting of testimony is central to the concept of shared governance.  All stakeholder groups will have an opportunity to provide input into governance issues through direct membership as well as invited testimony.  Individuals appointed or elected to the governance system are expected to take a broad institutional perspective relative to issues being considered.  In contrast, invited testimony will reflect the stakeholder perspective on the issue being considered.  Committees are expected to be proactive in inviting stakeholder groups to provide testimony at both step # 2 and #3 of the process.  Committees need to identify stakeholder groups that are interested in each particular issue and invite their testimony at scheduled Committee meetings or hearings.  Committees should report in their minutes which groups were targeted as stakeholders, how testimony was invited, the form of the testimony (written, oral, etc.), and the substantive content of the testimony. 

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